How to Send an eFax

Internet fax is the best way to fax right now. Although machines are still used by thousands of businesses around the World, their use has been steadily declining, especially now that thanks to the Internet we have faster and more effective ways of communicating.

Sending an eFax is very easy,  and something that anyone can use no matter their expertise level.  This technology  allows you to send an receive faxed documents via email, you just need a device that is connected to the Internet.

Getting an Account with eFax

The first step to fax over the Internet is opening an account with eFax.  If you are looking for a permanent fax solution, you might want to take a look at their plans and prices.  But you can also create a free trial account that will enable you to send and receive faxes without paying a dime for a full month.

Internet fax services help you get rid of the expenses and issues related to fax machines and phone lines. Your customers and contacts will be able to send you faxes via their preferred method, including fax machines, and they won’t notice a difference when doing so.

How to eFax from Gmail

Let’s take a look at how you can send faxes with eFax and Gmail.  To do this, at the moment of creating your account, you need to establish your Gmail address as the primary delivery address by filling out the required fields. I would recommend creating  a new Gmail account for this purpose. This will help you keep things organized and will make incoming faxes easier to find in the future.

STEP 1 – Create a new email message

STEP 2 – Enter the recipient’s fax number followed by

STEP 3 – Attach the file you want to fax to the email. Among the supported formats you have. You can attach up to 10 files.

STEP 4 – If you would like to have a fax cover page, enter the text on the body of the Gmail message.

STEP 5 – Click Send

Your attachment will be sent to the recipient’s fax machine and then a confirmation message will be sent to your email.

How to eFax from the Web

Another way to send a fax online is through eFax’s web interface. This allows you to use some of the extra features of this service, using a friendly user interface. Let’s take a look at the steps of sending a fax:

STEP 1 – Log into eFax

STEP 2 – Click on Send a Fax

STEP 3 – Determine the country code of your recipient’s number and enter if needed to. Then enter the recipient’s number.

STEP 4- Using the fields provided, enter the Name and Company of the recipient, the Subject and the Cover Page.

STEP 5 – Now select up to 5 documents you wish to fax by clicking on the Browse button on the compose Window.

STEP 6 – Once the form is completed, press Send and the fax will be on its way.

How Do You Know If Faxes Were Delivered?

Well, after each fax you send you receive a confirmation message in Gmail, where you can take a look at all the details of the fax sending process.  Alternatively, you can login to eFax account and on the menu click on Activity Logs, where you can check your history and details on sent faxes.

Cloud Faxing – The New Feature for Virtual Offices

cloud-faxEmail fax services are always innovating, trying to bring more features that make them truly an evolution of a fax machine. In recent years, we have seen the integration of useful features such as fax scheduling and mobile faxing, and now with the popularity of cloud based services, they have introduced cloud faxing!

RingCentral Cloud Fax

The first company that has introduced this feature for clients of all levels is RingCentral Fax (here’s our review of their service if you are interested), but many other services have announced plans to also develop a way to fax from the cloud.

Currently, you can fax documents straight from popular cloud services such as Box, Dropbox and also Google Drive, providing yet another way to fax from Google. Faxes sent from these services can be scheduled and modified as any other fax you send over Internet. You can also enjoy other perks such as the ability to fax to up to 50 recipients at the same time or the ability to add a cover page.

Getting Started With Cloud Based Fax

Cloud faxing is just getting started, and is becoming one of the most-wanted features by virtual offices across the USA. It will change the way companies work, especially when we take into account that fax is still an important part of the business landscape.

If you are a client of a fax service, be sure to ask about their cloud-based features. We’ve been using RingCentral for this purpose and it works rather well. You don’t have to pay anything extra to start using it – it is included with all accounts, and even people with free trial accounts can test this.

This new feature gives us yet another reason to switch from traditional to online faxing!

Benefits of Cloud Faxing

Makes the transmission of documents faster. Faxing online just takes up a few seconds, which is mostly setting up your email and attaching the document. With cloud features, you take even less time.

helps you work with documents everywhere. Now you don’t need to have a single computer or carry your laptop all day long, documents are stored in the cloud and can be pulled from there too, providing increased flexibility for your business.

Helps you save money. Digital faxing is much more affordable than traditional faxing. Just to get started, you can say good bye to fax machine costs and the expenses of having to install a dedicated fax line. And even if you do this, there’s no way a fax machine can fax from the cloud!

eFax vs RingCentral Fax – Which One is Better?

In this article we will have a duel between two of the most popular email fax services on the market: eFax vs RingCentral Fax.  I have tried both of them over the past year and I gotta tell you: they are both excellent fax services and you can’t go wrong if you choose one of them. However there are some differences worth keeping in mind.


RingCentral offer plans starting at $7.99 per month, this is a lower price than eFax’s single plan which costs you $12.95 per month.  They both offer similar features in the basic plan.

RingCentral allows you to send/receive 500 pages per month, while eFax lets you send/receive 300 pages per month. This is a huge difference in volume of faxing, but pricing is only one part of the story.


RingCentral is a company that offers toll-free and local numbers in the US and Canada.  they used to have presence in the UK too, but it seems they have stopped.  eFax on the other hand is able to give you local and toll-free numbers in 49 cities around the World (with thousands of cities).  This makes of eFax the biggest email fax service online.

In addition to providing you fax numbers free of charge, you can also keep your current fax number through a process known as fax porting.  eFax seems to take care of this faster and they give you a provisional number to use in the meantime, while your number is transferred and propagated via IP.

Sending and Receiving Faxes

Sending and receiving faxes is pretty similar with both companies.  I haven’t noticed a delay in any of them and if they encounter a busy fax line, they-;; retry sending it until it has been successfully delivered.

Both services can send a fax in less than a minute after you press Send and the readability is perfect.

Mobile Integration

Both eFax and RingCentral offer a mobile fax app, but eFax’s app is by far the best one on the market.  From within it you can receive faxes, create and send new ones using your phone’s camera and even add a digital signature.

RingCentral’s app puts everything together under their Virtual Office plan, which is nice but not as easy to use as eFax’s app interface.  They also have the option of just sending notifications to a mobile phone whenever a new fax arrives.


I cant complain about these companies.  Both have helped me but I have noticed that eFax’s responses have been a bit quicker. Their customer support services are very helpful, patient and are available 24/7.


If you are in the US or Canada and are looking for a great balance between pricing and features, then RingCentral Fax is a pretty strong alternative.  eFax is slightly more expensive so it’s better to opt for it if you are going to rely heavily on fax communications or if you are outside the US or Canada.